Website Users

Only users with the Site Administrator role can add a new website user.

Ensure you are in the Website User screen (Administration > Manage Site Visitors > Website Users)

To add a new website user:

1. Click Add New.

To edit an existing website user:

1. Highlight the name of the user you want to edit and click Edit.

 

The Add / Edit Website User page appears:

 

2. Enter website user information as described in the following table:

 

Website User Field

Field	Description
First Name	First name of user.
Last Name	Last name of user.
Email	User’s email address.
User Name	Create a username of at least 5 characters for this user.
Password	Enter a password for user to access site. iAPPS default requires at least seven characters and one special character. Individual website setups may have additional requirements.
Expiration Date	Optional. Click the calendar icon to select a date on which this user’s access to site expires.
Website Groups	If you wish to assign the user to any website groups, highlight the name of the group in the Groups list and press the right-facing arrow between the columns. Assigned groups appear in the Selected Groups column. To remove the user from a website group, highlight the group in the Selected Groups list and press the left-facing arrow.
Security Level	Check the box next to any Security Levels that the user needs.
Tags	Any assigned Tags appear in this list. To specify Tags for this user, click Assign Tags . In the Assign Tags popup, check the box beside a Tag folder or individual Tag to add to this list. When you are finished, click Save . Assigned Tags appear in the Tags list.

3. Click Save.
4. You will receive a confirmation message at the top of the screen. Click Cancel or the Website Users link in the breadcrumb to return the main Website Users screen.

 

Only users with the Site Administrator or Content Administrator role can delete an existing website user.

• If deleted, the website user record no longer appears in the list and the user cannot access the website.
• If activated or deactivated, their user status changes and the user appears in the list under the appropriate website user tab.

To delete or deactivate an existing website user, follow these steps:

1. Select the user from the main Content Manager Users listing.
2. Select Delete or Deactivate as desired.
3. A dialog appears prompting you to confirm.
4. Click OK.

 

You can setup access to your website so that new users who register on the website must be approved by a representative of your organization prior to the new user being able to access the website. If you setup access to your website this way, new users who register on the website appear in the user list as Pending.

To manage pending requests, follow these steps:

1. Click on the name of a pending website user in the list.
2. Check the information.
3. Click Approve to give this website user access, or click Reject to deny access.