You can select the order by which content items are sorted for display or filter out some items.

Choose a Filter Options to filter by status

• All
• Archived
• Active

Sort options include by:

• Sequence Number (the numbers on the left of the frame. This is the order content will appear in a list if there is no other sorting criteria. You can reorder the content items, simply by dragging and dropping content items in the list.
• Title
• Description
• Type of Content, either Content (Rich Text) or Content Definition type
• Author
• Last Modified Date
• Last Edited By
• Status (Archived or Active)

To sort:

1. Highlight the directory you want to sort.
2. Use the Sort drop-down menu to choose what criteria you want to sort on.
   Content Manager sorts the items according to your sort order selection.

To show more or fewer items on your screen:

1. Choose your preference from the drop-down menu under Show.

 

You can easily add content items from Site Editor or from the Library.

To add a content item from the Content Items Library:

1. Navigate to the directory where you want the new content item and click Add New.
2. In the Add Content Popup you can give your content a Title and Description.
3. Choose a Content Type (Free Form (for Rich Text Content) or a Content Definition.
4. Add Tags as necessary.
5. In the Rich Text area, edit and format your content as wished.
6. When you are finished editing, click Save.

 

To edit content item or its properties:

1. Select/Highlight the item in the Content Item Library listing and choose Edit.
2. Edit Content Properties appears.
3. Here you can edit properties of the content item such as the Title and Description, Apply Tags and edit the rich text content or content definition.
4. When you are finished, click Save.
5. Depending on your implementation, you may be prompted to send the page the content is associated with to Workflow or Publish it.

 

You can assign Tags (terms used to aggregate or filter information) to content items in a number of ways.

• From the Libraries, you can add tags while creating content or by Editing Properties.
• From Site Editor you can assign the tags by choosing Assign Tags from the content item's context menu.

 

iAPPS does not delete archived content items, but makes them unavailable by moving them to an archived folder. You can then retrieve them if necessary.

To archive a content item:

1. Select/Highlight the content item you want to archive and chose More > Archive.

Content Manager displays a warning dialog indicating when a content item you select to archive is being used on live pages. You should remove the content item from the page(s) before continuing.

Content Manager changes the status it displays for the content item in the Content Item Library list and moves the item to the archived folder.

1. To reactivate, select/highlight the content item you want and choose More > Make Active.

 

You can move content items to other libraries or you can create a new content item by copying the content of an existing content item.

1. Highlight the content item you would like to move. Click and drag the page towards the menu item where you would like to move or copy it. A box will appear around the menu item. Once you have the page in place, release.
2. A dialog box will ask if you would like to Move or Copy the content.
3. Click the button accordingly.
4. If you are moving the content, the item will change libraries and you will get a confirmation dialog.
5. If you are copying the content, an item with the title 'Copy of [existing content item]" will appear in the folder you chose to copy to. You will get a confirmation dialog.
6. If wished, you can go to the folder where the content was moved and click Edit to change the content item's title.

 

To view pages using an image:

1. Ensure you are in the Content Library.
2. Navigate to the folder where the content is stored
3. Select an image from the right pane.
4. Under the More Menu, select View Pages Using This Content.
5. A dialog appears displaying either:
6. • No items found or
   • A list of the pages that use the content.
7. Click the Close button to close dialog.