Managing Data / Asset Libraries Directories

You can add a directory under the library root directory or its subdirectories.

To add a directory, follow these steps:

1. Highlight the library root directory name (Content Library, Image Library, File Library, or Form Library) and click the Plus (Add Node) icon at the top of the pane to add the directory.
2. A New Node appears in the directory tree:
3. Enter a name for the new directory and press Enter on your keyboard.
4. The pane on the right will be blank. Click Add New to upload an asset or create new content.

 

Only content directories can be renamed.

To rename a directory:

1. Click to highlight the directory and select the pencil (Edit Node) button at the top of the pane.
2. The directory (menu or folder) name becomes editable:
3. Edit the directory name and press Enter on your keyboard.

 

When you delete a directory in an Asset Library, Content Manager moves any files in that directory to the unassigned directory for that Data Library.

To delete a directory:

1. Click the directory and select the Delete icon.
2. A dialog appears prompting you to confirm that you want to delete this directory:
3. Click OK.
4. Content Manager deletes the directory and moves any files in that directory to the unassigned directory for that Data Library.

Note: This behavior differs slightly from Menus & Pages, where you cannot delete a directory node (menu) if it has pages associated with it. You must first move or delete those pages before you will be allowed to delete the menu node.

 

The Content Library does not have Directory Properties, but you can edit the properties for the Image Library and File Library.

 

Along with the menu name and description of the folder or menu items, Directory Properties consist of Adding or Editing Security Levels.

To Edit Properties:

1. Highlight the name of the directory folder or subfolder and chick the Edit Properties (gear) button.
2. Simply check the appropriate boxes to apply security levels to the folder.
3. If you would like propagate the security levels or permissions to subfolders, check those boxes as well.
4. Click Save.

 

Only Administrators can change permissions levels on a directory item.

To view or edit which groups or users have permissions on a directory:

1. Highlight the item in the content or file library folder tree.
2. Click the lock icon above the tree to view or edit permissions.
3. Manage Permissions displays, showing you current users and their permissions on the folder item: either Manager or Viewer.

 

You can switch from viewing Users to Viewing/Editing Group permissions by choosing from the drop-down menu on the upper right.

Note: Only users who can have custom permissions will appear on the list of users. So universal users such as Content Administrators will not appear as they have permissions on the directory item by default.

4. For each user or group, check the box next to the permissions you wish to assign.
   1. To quickly clear a row of permission, check Clear All.
   2. Options include Viewer (no edit permissions) or Manager.

See User Roles and Permissions for a full description of each role.

5. To add more users or groups permissions on the directory, use the Add User or Add Group button in the upper left of the modal box.
   1. It will display an additional popup listing all the users and groups for the site.
   2. To add more users or groups, check the box next to their name and press the Add Items button just above the list.
      The users or groups will appear in the right pane.
   3. Click Save and Close or Save as appropriate.
   4. Once you've returned to the main screen, check Viewer or Manager Permissions as needed.

 

6. Once you have add all users and given them permissions, click Save and Close or Save as appropriate.