You can select the order by which files are sorted for display.

Sort options include by:

• Sequence Number (the numbers on the left of the frame. This is the order files will appear in a list if there is not other sorting criteria. You can reorder the files by dragging and dropping items in the list.
• Title
• File Name
• Size
• Modified Date
• Modified By

To sort images:

1. Click the name of a directory in the tree on the left to display the list of files in that directory.
2. Use the Sort drop-down menu to choose what criteria you want to sort on.
   Content Manager sorts according to your sort order selection.

Only users with the Content Administrator or Manager role can add a file. Users with the Viewer role can only view the contents of this library.

To add a file to the Files Library:

Click Add New.

You will have the option to upload a single file or multiple files.

1. When you choose a single file, the Add New File popup will appear.

2. Enter the following information and click Save to upload the file and save its properties.

 

Field	Action/Description
File Name	Click Browse to upload a file from your computer. Navigate to the file you want, select and click Open.
File Title	Enter a name for this file in iAPPS.
Description	Enter a brief description of the contents of this file or its use.
Tooltip	Optionally, enter information about this file to display as a tooltip in the browser (alt text)
Tags	Check the box next to the Tags (if any) you want to associate with the file.

When you choose Multiple files, you will see instead the Image / File Quick Upload box.

1. Click Browse.
2. Locate and select the files to upload. You can select multiple files by holding down the Shift key while selecting them.
3. Click Open.
4. The name of the selected file or files appears in the Upload File dialog.
5. You can clear a file from the list by clicking the red X at the end of its file name or the Clear button to clear all files.
6. When you have selected all the files you want, click Upload File(s).

If you want to change any information or add tags for these files, you will then need to edit the File Properties.

To edit the properties of a file:

1. In the file listing, highlight the file you want and select Edit Properties.
2. The Edit File Properties popup appears.
3. Edit the file properties as described in the Adding a File section, and adding any Tags you wish.
4. If you wish to upload a new version of the file,
5. Click Save.

To view a file:

1. In the file listing, highlight the file you want and select View File from the More drop-down menu.
2. Content Manager displays the content of the file in a new browser window.
3. Close the window when you finish viewing the file contents.

1. To view the history of or rollback a file to a previous version:
2. In the file listing, highlight the file you want and select View File from the More drop-down menu.
3. The History for selected image page appears, displaying the information described :

Version Number	Each time a user saves a file, Content Manager saves a unique copy of the file and assigns it a two part version number that increments as follows: First Part increments each day the file is saved Second Part Increments each time on any given day that the file is saved.
File Size	Physical size of file in number of Kilobytes (KB).
Updated	Give the Username of the person who updated the file and when.

4. If you want you can choose to View File, which will display the file's content in a new Browser window.
5. To roll back the file to an earlier version, highlight the version you want to rollback to and select Roll Back to This Version.
6. After viewing file history, click Close to exit.

To view a list of any pages using a file:

1. In the file listing, highlight the file you want and select View Pages Using this File from the More drop-down menu.
2. A dialog appears displaying either:

• A message that no pages use the selected file OR
• A list of the pages that use the selected file.

3. Click Close to dismiss the dialog.

To delete a file:

1. In the file listing, highlight the file you want and select Delete File from the More drop-down menu.
2. A warning dialog appears, noting whether the file is used on a page or not, and prompting you to confirm deleting the file and all of its versions.
3. Click Delete File.
4. A file deleted successfully dialog appears.
5. Click OK.